BSMAN Applied Workplace Practice Assessment Task 1: Project Scoping Activity: Individual assessment in which students apply project management knowledge and skills to an organisational problem and present appropriate documentation. 1) Assessment Details You are required to investigate an issue or opportunity within your workplace applying project skills and knowledge as described in the Content section of this course description. Your task for this assessment is to develop a project scoping document. As a guide, your document should include at least the following: Scope description. Criteria for acceptance. Project deliverables. Exclusions and constraints. Sign-off from workplace mentor It is particularly important that your prospective project needs to be signed off by your workplace mentor on your scoping activity document prior to submitting the document and your project needs to be approved by your lecturer to ensure its suitability. Formal approval from your lecturer will be given with your feedback following the submission of your scoping document. 2) Criteria used to grade this task Please refer to attached marking guide Scope description statement- (Available Marks 2) Appropriate, measurable objectives- (Available Marks 2) Acceptance/success criteria- (Available Marks 1) Boundaries, constraints and assumptions -(Available Marks 3) Overall quality and structure of the scoping document -(Available Marks 2) THIS IS FOR TASK/ASSESSMENT TWO: Progressive Workplace Project Status Report and Reflections: Stage one of a self-directed application of project planning processes in which students apply business theories to an organisational issue or opportunity and submit appropriate documentation. This includes critical reflections on the project, discussing issues, breakthroughs and frustrations. Assessment Task 2: Progressive Workplace Project Status Reports: 2) Assessment Details: Following formal approval to proceed with your project, you are required to commence your project and produce two Workplace Project Status Reports. The first report is due for submission at the end of week 4 and the second report is due at the end of week 7. As communication procedures vary between organisations, there is no set structure or format for the reports and dot points are acceptable. However, these reports should be of a professional standard which would be suitable to submit to a board of management. BSMAN Applied Workplace Practice As a guide, it is expected that your reports will at least cover following: Project name Business Name Date of status report Project progress, including highlights Project performance (you are encouraged to use a colour code to assist in demonstrating your project performance) Issues categorised Timeline details Budget status Planned deliverables/activities for the next/or remaining time period Review of risks At the conclusion of your status report, you are required to reflect critically on the progress of your project. Your reflections also do not need to be completed in formal report format. However, where you refer to business theories, you are required to cite your sources of information following the APA and include a list of references. It is important to note that only a very small percentage of this section of your report would be description of project events. The purpose of the critical reflection is to demonstrate your ability to learn from your experiences and draw connections to academic theory. You will need to examine the reasons for events that occur; your successes/failures and consider how your approach might differ in the future. Further information and resources to assist you in reflective writing will be presented in the initial workshop.Criteria used to grade this task Please refer to the attached Marking Guide. Clarity of Project Status and Project Progress- (Available Marks 3) Management of Issues/Performance against schedule and budget- (Available Marks 3) Explanation of planned deliverables for remaining time period (Available Marks 2) Linkage of reflections to academic theories (Available Marks 3 ) Quality of reflections/Compliance with task requirements (Available Marks 2) Presentation, and referencing of reflections (Available Marks 2) BSMAN Applied Workplace Practice Assessment Task 3: a) Workplace Project Reportb) Workplace Project Presentation Assessment 3 Details; This assessment task assists students to develop skills in communicating and negotiating with a range of stakeholders during the life of the project; critically reflecting on project progress and identifying contingency strategies if required; communicating project findings within the workplace and presenting project findings to an internal/external audience. This assessment will comprise of two components: Part a) Workplace Project Report Your workplace project report should provide a comprehensive review of your project. It should take the form of a formal business report that can be presented to all members of your organisation. It is appropriate to write this report in the third person. Central to your report should be a comparison of the actual process and outcomes with the plans and goals outlined in your preliminary project report. The exact contents of your workplace project report will vary according to the nature of the project undertaken. Your report should include all of the standard formal business report requirements such as executive summary etc., and a summary and critical discussion on all areas that are relevant to your particular project and its execution for example: the issue the project investigated the project plan methodology used and the extent to which you applied it project highlights, disappointments, set backs, problems project outcomes, recommendations and interventions required lessons learnt, both professionally and personally Part b) Workplace Project Presentation For your presentation, please read carefully the following scenario under which you are to present. Scenario: After six months in your current position in your organisation, the senior management team has asked you to provide a presentation outlining the latest project that you have project managed as part of your role in the organisation. Of note, there will be members of your audience who are external consultants to the organization and not necessarily familiar with the aspects that you will be reporting on. Your presentation should provide a succinct overview of the planning, implementation and outcomes of your recently completed project. Your presentation must demonstrate your ability to manage the planning and implementation of a project. It should conclude with a reflection that will demonstrate to the management team of your ability to learn from your experience. You have been directed that your presentation should last for approximately 20 minutes. A warning bell will sound at 18 minutes and you will be expected to conclude your presentation within the following two minutes. The management team may then have questions for you regarding your project. Standard business technology (a computer, projector, screen and lectern) is available; however you are encouraged to consider other creative alternatives in order to engage your audience. As a final requirement, a hand-out summary of your presentation must be provided to all members of the management team the day prior to your presentation. Do not feel that you are restricted to providing Powerpoint slides for the summary. You may choose to submit a pictorial A4 sheet. The aim is to provide your audience with a snapshot of your project prior to your presentation. Assessment Criteria Mark Guide: Assessment Task 3a Clarity of explanation of project progress and outcomes- (Available Marks 5) Discussion and management of issues, challenges and highlights (Available Marks 10) Integration of a broad range of theory and reflection on project outcomes (Available Marks 10) Recommendations and lessons learnt (Available Marks 3) Clarity of expression, writing and presentation (Available Marks 2) Assessment Criteria Mark Guide: Assessment Task 3b Introduction of self and project in-line with scenario (Available marks 5) Clarity of explanation of project progress and outcomes (Available Marks 10) Evidence of critical reflection (Available Marks 10) Quality of presentation, engagement with audience and compliance with requirements (Available Marks 5) SOURCES: Dobie, C. (2007). A handbook of project management: A complete guide for beginners to professionals. Sydney: Allen & Unwin. Gray, D. E. (2007). Facilitating management learning: Developing critical reflection through reflective tools. Management Learning, 38(5), 495-517. Kerzner, H. (2006). Project management A systems approach to planning, scheduling and controlling (9th ed.). Hoboken, New Jersey: John Wiley & Sons. Project Management Institute. (2004). A guide to the project management body of knowledge PMBOK guide, (3rd ed.). Newtown Square, PA: PMI. Schwalbe, K. (2007). Information technology project management, (5th ed.). Cambridge, MA: Course Technology.